The IAS Nominations and Appointments Committee is looking for candidates for the following positions on the 2014 IAS Executive Board:
- Up to five members-at-large (elected by the Society Council)
- Society treasurer (elected by the Society Council)
- Chapters and membership department chair (appointed position)
- Meetings department chair (appointed position)
If interested, please send a brief description of your relevant experience to [email protected] with a copy to [email protected]. In your response, please specify for which of the position(s) listed above you would like to be considered as a candidate. The deadline for applications is February 10.
IAS department chairs, as well as the treasurer and president/president-elect/VP, must be IEEE senior members or fellows at the time they join the board. For other positions, the only requirement is to be an IAS member. Board members are expected to attend, in person or electronically, at least three of the board meetings held each year. The board meetings are held approximately once per calendar quarter. The first three meetings are typically held in conjunction with an IAS Technical Conference. The meetings usually last one and a half days, with a full day on Sunday and a half day on Monday.
Members filling elected positions hold two-year terms and can serve a maximum of two consecutive terms. Members filling appointed positions serve one-year terms that can be renewed up to four times.
Summary of duties of members-at-large:
- Members-at-large should bring balance to the executive board by championing the interests of technical and/or geographical segments of the society that are not otherwise represented on the board. Members-at-large sometimes assist in the implementation of selected projects on behalf of the board.
Summary of duties of society treasurer:
- With the assistance of the financial planning committee, the treasurer prepares the annual society budget for approval of the execboard. The treasurer assists the various department chairs in preparing and administrating their department budgets.
- The treasurer is responsible for regularly reporting to the board concerning the collection and disbursements of society funds.
- The treasurer approves the actual disbursement of funds, making sure that such payments were approved by the board, and properly budgeted.
- The treasurer is expected to attend a one-day workshop at IEEE headquarters (typically in March), where he/she meets with IEEE staff and other society treasurers to discuss financial matters of interest to IEEE as a whole, and to the IAS in particular.
- The treasurer should advise the IAS board of any IEEE-level financial matter that could impact the IAS, such as the state of IEEE finances, updates concerning IEEE savings and investments, or budget-rule changes.
- The treasurer is assisted in his/her duties by a staff of financial analysts from IEEE.
Summary of duties of chapters and membership department chair:
- Provide policy and guidance to assure the success of the local chapters and membership development.
- Establish and maintain effective two-way communication between the IAS and IAS chapters and other members of the chapters and membership department.
- Monitor chapter operation through a review of committee chair reports, area chair reports and chapter meeting reports.
- Implement the Outstanding Chapter recognition program: work with the awards committee chair to analyze chapters activities rating forms for selection of the awards recipients; once recipients are chosen, inform the chair of the IAS awards department, the annual meeting general chair, and the chapter chair of the selected Outstanding Chapters; present the awards during the awards luncheon at the annual meeting.
- Maintain the chapter officer database.
- Organize and host the chapters and membership department workshop during the annual meeting.
- Maintain and update the chapter orientation package for chapter officers.
- Prepare the chapters and membership department operating budget by May 1.
- Update the chapters and membership department strategic plan annually.
- As a member of the executive board, the chair shall submit chapters and membership department status reports at the executive board meetings and attend as a member, the financial planning and long-range planning committee meetings.
- Appoint chapters and membership department officers. These include: chapters committee chair, membership committee chair, technical and professional outreach program committee chair, regional workshop committee chair, leadership training committee chair, awards committee chair, chapters electronic communication committee chair, and distinguished lecturer and regional speaker program committee chair.
- Within the regions, the chair of the chapters and membership department shall appoint an area chair to assist selected chapter chairs within the assigned area of the region.
Summary of duties of meetings department chair:
- Approve dates, locations, memoranda of understanding, and budgets of technical meetings.
- Provide a master schedule of all conferences and meetings for the use of the executive board and for publication in the IAS magazine.
- Provide timely information to IEEE headquarters and IEEE technical activities conference services for updating the IEEE technical activities guide, which is published twice yearly, and the meeting schedule published monthly in Spectrum.
- Obtain timely financial reports of all IAS technical meetings and ensuring that loan advances and meeting surpluses are returned promptly to IEEE headquarters for credit to the IAS account.
- Submit meeting status reports at the executive Board meeting.
- Coordinate the activities of the meetings department with the treasurer and with other department chairs.
- Develop, with the help of the board, a strategic view of where and how the IAS should develop its conference portfolio.